Empowered Committees & Board Expansion

Enhance decision-making and community governance by establishing empowered committees that actively contribute to the HOA's operations.
  • Form functional committees to shoulder specific responsibilities, thereby easing the Board's workload and leveraging the diverse expertise within our community. This strategy aims to streamline processes, distribute volunteer hours more effectively, and foster a collaborative environment for tackling the challenges and opportunities we face.
  • Consider amending bylaws and CC&Rs to expand the board from 5 to 7 members, ensuring broader representation and more effective governance.
  • Enhance the role and capabilities of the Finance Committee, ensuring it includes members with financial expertise who can regularly review expenditures, approve budgets, and monitor financial health.
  • Implement monthly financial reporting and quarterly reviews to the Board and homeowners, detailing income, expenses, and comparisons to budget forecasts.
  • Conduct a comprehensive external audit of the community's finances to identify any discrepancies, inefficiencies, or areas of waste. This will provide a clear picture of where the money is going and highlight any immediate concerns that need to be addressed.

Complete Transparency

Cultivate openness in the Cabrini Villas community by providing unrestricted access to essential non-confidential HOA documents, bolstering transparency and trust among homeowners.
  • Amend the community bylaws to mandate the disclosure of crucial documents, ensuring transparency is rooted in our legal framework and adheres to current standards. Access to all documents will be granted unless explicitly restricted by law.
  • Enhance the existing digital portal to include a wide range of documents easily accessible to all homeowners.
    This will include:
    - Contracts for HOA services and maintenance.
    - Estimates and invoices for all projects.
    - Before-and-after photos of projects.
    - Meeting minutes and financial reports.
    - Updated community bylaws and rules.

Effective Management

Improve Cabrini Villas' living standards by empowering our General Manager to lead significant community enhancements and operational management.
  • Revise compensation structures to ensure competitive pay rates that attract highly qualified candidates for the General Manager position. Recognizing the pivotal role of this individual, it is essential that we offer a package that reflects the importance of the role and the expectations for transformative leadership.
  • Enhance the in-house workforce by identifying key areas where expanding our staff can improve service delivery and operational efficiency. This includes evaluating current outsourcing arrangements and determining which functions could be more effectively managed with dedicated, full-time personnel.
  • Establish clear performance metrics for the General Manager and in-house staff that align with our community’s goals for quality of life, financial health, and property value enhancement.

Efficient Oversight of Large Projects

Streamline the vetting and execution of significant projects like roofing through coordinated efforts between the Architectural, Finance, and potentially a Special Committee, focusing on independent expert reviews and phased vendor engagement.
  • Assign the Architectural Committee to oversee technical and design aspects, utilizing independent experts for project estimates and plans review.
  • Involve the Finance Committee in evaluating the financial viability of each project phase, ensuring budget adherence and fiscal responsibility.
  • Consider forming a Special Committee for large projects to coordinate between the Architectural and Finance Committees, ensuring seamless integration of technical, financial, and operational oversight.
  • Adopt a phased approach for substantial projects, allowing evaluation and potential rotation of vendors based on performance, cost, and quality metrics.
  • Establish a clear reporting mechanism for these committees to regularly communicate progress, challenges, and milestones to the community, maintaining transparency and fostering homeowner trust.

Vendor Evaluation

To ensure the HOA receives the best value and service from vendors through systematic evaluation and comparison.
  • Implement a yearly review process for all vendors, including an open bid policy for major contracts to ensure competitive pricing and quality service.

Community Revitalization

To enrich the Cabrini Villas living experience by promoting social interaction and community spirit.
  • Organize regular community events, accessible to all residents, fostering connections and enhancing neighborhood cohesion.

Roofing Project Comparison

Current Board’s Plan:

  • Single-vendor approach for all 180 buildings
  • Initially proposed $25 million + interest, then reduced to ~$14-17 million cutting quality and materials
  • Per square foot cost: $20-$25 (No volume discounts, way above market price)
  • Entirely hypothetical, no actual bids, vendors, or loan pre-approvals
  • Only flat roofs will be replaced, and not steep slope
  • Lacks transparency in estimate calculations
  • Years of delays on roof replacements

New Board’s Plan:

  • Multi-vendor approach, ensuring same quality, manufacturer, and warranty
  • Estimated cost of $7-$10 million for 100% of roofs
  • Per square foot cost: $7-$10 (Market price or better)
  • Gradual replacement using existing reserves, addressing urgent needs first
  • Oversight committee to review all vendors and provide recommendations
  • Prioritizes urgent roof replacements based on need
The new board's multi-vendor approach is crucial for the success of the roofing project. By dividing the project into smaller parts and allowing multiple roofers to compete, we ensure that each roofer delivers their best work at the most competitive prices. This approach not only saves our community millions of dollars but also guarantees that the roofers will strive for excellence to secure future portions of the project.
In contrast, the current board's single-vendor approach lacks transparency, delays action, and results in significantly higher costs. The new board's plan is not only more cost-effective but also prioritizes the most urgent needs first, ensuring that critical roofing issues are addressed promptly.